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XcellArchivingSM | Email Archiving

People delete data. Mostly accidentally, sometimes intentionally.And there is the ever-present threat of ransomware and other malware.
A cross-compatible, easy, reliable, durable, and elastic platform helps you Preserve, Manage, Discover and Recover email information easily anytime.

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XcellArchiving SM | Email Archiving

People delete data. Mostly accidentally, sometimes intentionally.And there is the ever-present threat of ransomware and other malware.
A cross-compatible, easy, reliable, durable, and elastic platform helps you Preserve, Manage, Discover and Recover email information easily anytime.

7 Days Free Trial Schedule Demo Take Tour Datasheet
Legacy Email Data Migration

HOLD

Starting At

19 /user/month


Best for preserving Legacy email of active/Inactive/ex employees. This plan is also effective to optimize costs for archiving live email of System, Common ids and very Lite business users (< 2.5 GB a year)


Upto 1 million mail or 100GB per vault

(approx 20 years of email)


1 vault per user

Charged by cumulative storage consumed

Archive live email

Import for legacy email

eDiscovery
Live Mail Archival

CONTINUITY

Starting At

55 /user/month


Best for Lite business users (>2.5 GB a year)


Upto 0.1 million mail or 10GB per vault

(approx 3 years of email)


1 vault per user

Charged per user

Archive live email

No Import for legacy email

No eDiscovery

TRACER

Starting At

96 /user/month


Best for Regular business users (>3.5 GB a year)


Upto 0.3 million mail or 30GB per vault

(approx 8 years of email)


1 vault per user

Charged per user

Archive live email

No Import for legacy email

eDiscovery

DURABILITY

Starting At

125 /user/month


Best for Critical heavy users (>5 GB a year)


Upto 1 million mail or 100GB per vault

(approx 20 years of email)


1 vault per user

Charged per user

Archive live email

No Import for legacy email

eDiscovery

eDiscovery Mixing plans allows you to optimize costs and pay only for what you need and consume. E.g. you can select Continuity for 20 users who need only an email backup, select Tracer for 10 users who come under regulation compliance and Durability for 5 critical users and apply the Hold plan for all inactive users.

Features to help you preserve and access
your email data from the cloud

Simple cloud email archiving


Hold
Continuity
Tracer
Durability
Pricing Model Storage based pricing User based pricing User based pricing User based pricing
Number of Vaults One vault per user One vault per user One vault per user One vault per user
Billing model Pay per use Pay per use Pay per use Pay per use
Archive live email Yes Yes Yes Yes
Upload Historical data
(On-demand service. Carries a one time migration charge per GB)
Yes No No No
Ediscover and Export Data
(On-demand service. Carries a one time export charge per GB)
Yes Yes Yes Yes
Max number of mail per vault
Upto 1 million mail or 100GB per vault
(approx 20 years of email)
Upto 0.1 million mail or 10GB per vault
(approx 3 years of email)
Upto 0.3 million mail or 30GB per vault
(approx 8 years of email)
Upto 1 million mail or 100GB per vault
(approx 20 years of email)
Powerful advanced multi-level e-discovery Yes No Yes Yes
Self service for users to discover and extract information Yes Yes Yes Yes

Advance security features


Hold
Continuity
Tracer
Durability
Encrypted at rest and in transit Yes Yes Yes Yes
Strong Password policies Yes Yes Yes Yes
Access and Mail flow Policy Management Yes Yes Yes Yes
Tamper Proof vaults Yes Yes Yes Yes
Strong Audit trails Yes Yes Yes Yes
Infrastructure secured by AWS (shared security model) Yes Yes Yes Yes

High performance. Guaranteed


Hold
Continuity
Tracer
Durability
99.9% Infrastructure Uptime guarantee by AWS. Why AWS? Yes Yes Yes Yes
99.9% Service Uptime guarantee Yes Yes Yes Yes
99.999999999% Data Durability guarantee Yes Yes Yes Yes
24x7 Support via Email Yes Yes Yes Yes
Always the latest with security fixes, updates and upgrades Yes Yes Yes Yes

Integrations to create high performance Hybrid solutions


Hold
Continuity
Tracer
Durability
API to extract data and connect with Analytic solutions Yes Yes Yes Yes
Integration with MS ADFS for authentication, data sync Yes Yes Yes Yes
Integration with other business application using web services and API Yes Yes Yes Yes

Archive live data from a wide support of email platforms


Hold
Continuity
Tracer
Durability
Microsoft Office 365 Yes Yes Yes Yes
Google Gsuite Yes Yes Yes Yes
MS Exchange (hosted or in-premise) Yes Yes Yes Yes
Zimbra Yes Yes Yes Yes
Cpanel Yes Yes Yes Yes
SalesForce Yes Yes Yes Yes
Send Grid Yes Yes Yes Yes
SkyConnect Yes Yes Yes Yes
Others Yes Yes Yes Yes

Easy web based administration, Dashboards, Reports


Hold
Continuity
Tracer
Durability
Provisioning of Domains, Users, Groups, Class of Service. Yes Yes Yes Yes
Access control, Mail flow control, security control, and more policies Yes Yes Yes Yes
Customization controls Yes Yes Yes Yes

Other Services


Hold
Continuity
Tracer
Durability
Legacyflo to help automatically migrate email data into the cloud Yes NA NA NA
Site-to-Site VPN services to extend your data center or branch office to the cloud. Yes Yes Yes Yes
ADFS hosting services to extend your AD forest into the cloud to integrate with Vaultastic Yes Yes Yes Yes

Data Security is Critical to Business Continuity

Recover from accidental loss of data, breakdowns and malicious tampering.
Archive email data in tamper-proof vaults with extreme data durability and easy recovery.

100%
Data Durability
Multi-layered%
Security
99.9% Uptime
Guarantee
Assured
Privacy
RBAC
Policy
Control

Wide Range of Use Cases

A cross-compatible, easy, reliable, durable, and elastic platform helps you Preserve, Manage,
Discover and Recover email information easily

Email Preservation & Extraction

Compliance

Reversing Data Fragmentation

Data Governance & Management

Performance Optimisation

Legacy Data Management

Productivity with eDiscovery

Email Preservation & Extraction

Email Preservation & Extraction

Email is the most popular business communication tool and it is gaining importance as a destination for authentication, notification, authorization, issue resolution, etc. for digital businesses. This makes it the #1 priority to secure the resulting data trail across many industry sectors.

XcellHost cloud-based archival help you safeguard email data in secure tamper-proof vaults over extended periods, maintaining the data online and always search ready, with ediscovery tools to find and extract select data on demand.

Compliance

With more industry segments getting covered under regulations, it is important to have a scalable way to safeguard email data and keep it compliance-ready, available on-demand easily and quickly.

With immutable stores, fast e-discovery, and easy data extraction, XcellHost cloud email archiving solution can reduce compliance-related concerns, ease the burden of adhering to your industry regulations and cybersecurity guidelines, comply with applicable privacy and data residency laws and help respond to assistance requests for litigation, audits, and reviews, easily and accurately.

Reversing Data Fragmentation

With growing fragmentation of email data across endpoints and storage devices, it is becoming increasingly important to consolidate all the data in a central repository to prevent data loss, enable multi-level discovery, access and recovery.

XcellHost can archive live email for all your users and move fragmented email data into vaults to make them accessible on demand.

Information Governance & Data Management

XcellHost's role-based access control can support your organization’s information governance and data management strategy by mimicking your organization’s hierarchical structure, defining user -level retention policies and supporting a differential authorized access policy for the accumulated email data.

Performance Optimisation

The increasing volume of email messages is leading to bloated mailboxes, resulting in slower and longer email client syncs that negatively impact the performance of devices and mail servers, while users struggle to manage and maintain their inboxes to retain important messages.

XcellHost email archival system supports a hierarchical storage architecture enabling the organization to achieve leaner mail servers & mailboxes on the devices, pushing up performance and improving productivity.

Legacy Email Data Management

Legacy email data can be fragmented across the organization posing risks and causing friction while migrating between systems.

Using the automated data migration tools, XcellHost enables upload and aggregation of fragmented legacy email data into a centralised archival for easy discovery and extraction.

Increased Productivity with ediscovery

A central, search ready repository for email, can help you discover useful information, on-demand, thus leveraging the trapped value in email data.

With XcellHost ediscovery, any piece of information can be discovered instantly. Frequently used queries can be saved to later uncover updated information with a single click.

Wide support for Email Platforms

Getting Started with Cloud Email Archival is Easy

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Solutions for all Stakeholders

CEO/Head of Compliance

CFO

CIO

CISO

CDO

COO

USERS

CEO/Head of Compliance

CEO/Head of Compliance

60% of companies that lose their data will shut down within 6 months of the disaster.

As a leader in your company, employing ways to safeguard your company’s critical information stored in email, including notifications, contacts, agreements, contract negotiations, commitments, issues, invoices, reports, etc., is essential to achieve your business continuity and compliance goals.

XcellHost delivers a safe, durable, guaranteed email archiving service on the cloud to help securely preserve your organisations email data for extended periods of time. An advanced ediscovery and extraction system ensures compliance readiness at all times, for your organisation.

CFO

81% of organizations opt for SaaS to drive their workloads & gain from a 30% lower TCO, SLA backed guarantees, and a compelling ROI.

For you, reducing data related risks while ensuring the privacy and security of your email data is critical to optimizing costs incurred with delays/inability to meet compliance regulations.

XcellHost preserves your email data in extremely durable, immutable tamper proof vaults with high data integrity, multi layered security, and provides advanced ediscovery and extraction tools to make your organisation stay ready for compliance, always. A flexible, friendly pricing model further optimizes costs.

CIO

94 percent of companies that experience severe data loss do not recover.

We understand that traditionally, most companies back up and store email on-premise. Besides the risk of corruption on these storage devices, and the complexities of managing ever-growing storage volumes, these companies are also challenged when they need to search or retrieve email data from these passive stores.

XcellHost is an elastic cloud-native email data management solution offering 11 9’s of data durability, making email data safe and secure. Besides this, XcellHost makes data more accessible with advanced ediscovery, export in popular formats and business continuity during primary system outages.

CISO

93% of successful data breaches occur in less than one minute. Yet, 80% of businesses take weeks to realize a breach occurred.

Your business is always at risk, with new threats, attacks, data leakage via email, and more. While you manage all this, you don't want to be worried about the safety and security of your business critical information.

A safe, secure and redundant backup is your best defence against the ever growing security threats. XcellHost stores a copy of all your email, before it is delivered to the recipient, in a separate operational infrastructure and secures this at multiple levels, making the system hard to breach.

CDO/CAO/Head of Data Governance

IDC reveals that revenues will near $200 billion for firms that exploit data analytics.

As leaders of Data analytics and governance for your organisation, it is imperative for you to have total visibility to all the business communications and have access to tools to help you analyse, manage and govern this data.

XcellHost's role-based access control can support your organization’s information governance and data management strategy by mimicking your organization’s hierarchical structure, defining user -level retention policies and supporting a differential authorized access policy to the accumulated email data.

COO

By 2019, 75% of organizations will treat archived data as an active and "nearline" data source, and not simply as a separate repository to be viewed or searched periodically.

From an operations perspective, you are always looking at ways to optimize productivity and ensure an accurate and timely response to initiatives, requests and problems.

XcellHost's self service portal can empower your users and department heads to leverage the accumulated email archive to discover useful information, find reusable informaton pieces and analyse patterns, which can lead to improved work flows in the organisation.

Users

Small businesses may be especially vulnerable. A recent study suggests that with less margin for error, even short periods of downtime can drive a small organization out of business.

End user's lose time requesting IT to pull out an old mail and to recover their mailbox, with no guarantees of getting their data. They are worried about a bloating mailbox and loss of productivity while working with email.

XcellHost provides access to users via an RBAC backed DIY portal, allowing the users to find and recover their own mail without having to resort to help from the IT teams. A hierarchical storage architecture enables the organization to achieve leaner mail servers & mailboxes on the devices, pushing up performance and improving productivity.

Guaranteed Reliability, Security, and Performance

Organizations want their data to be secure, and always available without the headaches associated with setting up a data management platform. XcellHost frees your team for other business initiatives by delivering a solution needing zero hardware, maintenance or management.

An uptime guarantee of 99.9%+ and data durability of 11 9's with inbuilt disaster recovery, ensures your data is always online and safe.

Access to a self-service portal for all your users, enabling them to discover their own legacy email and recover it on demand, frees up your IT help desk and improves organizational productivity.

Multi-level Ediscovery

Data can give you a decisive advantage. Organizations are looking to empower their users to find and recover their own email and enable their department managers to supervise the email of their teams while being ready for regulation compliance.

In other words, organizations want more control over their email data.

XcellHost supports role-based deep ediscovery, which means you can define a hierarchy of individual, department and organization level discovery rights. Frequently used searches can be saved to fire up queries with a single click.

Combined repository for Live and Legacy email

Organizations are seeking to integrate their live and legacy mail content into a central, single repository to improve data visibility and knowledge reuse.

XcellHost makes it easier to deal with the evils of data fragmentation making it easy to aggregate and migrate data to the cloud.

Besides archiving live mail, XcellHost provides easy DIY tools to help import/migrate legacy email data into the users' archive accounts, making it very easy for the user to rapidly locate any mail.

Flexible friendly Pricing

XcellHost's fixed + variable pricing plans help to simplify the purchase and mixing them up, depending on the role of the user, helps you optimize costs. All variable extra usage on migration, export etc., are billed to your account monthly in arrears. You pay only for what you need and consume. This is supported by the pay as you go model.

Life cycle support

Organizations are looking at vendors who can help them simplify and streamline their selection, purchase, onboarding and ongoing maintenance workloads.

To make things easy, XcellHost automates several stages of a customer life cycle right from solution discovery, evaluation, purchase via marketplaces, onboarding, legacy data migration into the platform with DIY tools, ongoing use via self-service ediscovery and data extraction, maintenance and renewal.

Compelling ROI

Zero capex, management & maintenance combined with improved productivity from advanced ediscovery and self-service, a friendly flexible pricing model, with a 30% lower TCO over a comparable on-premise solution, protection from vendor lock-in via an easy data exit policy in XcellHost all add up to deliver a compelling ROI.

Multi layered Security and Industry compliance

Managing Risks and ensuring Compliance is critical to a Disruption free Business.

XcellHost reduces your data security risk at multiple layers starting with the infrastructure, covering the resources, data storage, access protocols, applications layers and going right up to the network at the periphery. Each layer builds on the defense of the earlier layer, making the combined security even harder to breach.

XcellHost is frequently reviewed for compliance to stringent security guidelines by third parties and confirms to guidelines laid down for CSA Star, "Well architected for AWS", HIPAA, IRDAI, GDPR, etc.

FREQUENTLY ASKED QUESTIONS

Yes. You can backup or archive mails from MS Exchange setups (hosted and on-premise). This ensures that a read-only and tamper-proof copy of every mail is saved at a secondary location.

You can use the journaling feature of MS Exchange to forward a copy of incoming and outgoing mail for selected users from the MS Exchange server to Vault.

Vaultastic allows you to search for any mail of a user using the fast and intuitive search interface via the self-service portal (webmail client). What would typically take days to retrieve from tapes and other methods will now take minutes.

Vaultastic offers real-time backup. Since the archiving is configured for real-time transfer of incoming or outgoing mail, users should be able to see emails sent and received almost instantaneously in the archive account (except for a new user created using the auto-provisioning, where there may be a delay for accessing the archive account).

All actions on the mailstore including deleting of mail or mailboxes are reflected in the backup.

Therefore if a user deletes mail, the backup will also not contain the deleted mail.

The vault, in contrast, secures a copy of all the mail sent and received by a user at a secondary location. This ensures that even if a user accidentally or intentionally deletes mail from the primary mailbox, it is still available in your Vault.

That depends on the configuration in the primary server. You can configure your primary server to archive incoming, outgoing, internal or all mail for the selected users.

Even if you disable or delete an account on the primary mail server, the corresponding account on the archive domain on Vaultastic remains active. You can continue to refer to the historical mail of that user via this archive account.

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Email Archiving

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